jobs in Qatar Office Manager - VP/GC & Legal - Ali Bin Ali

jobs in Qatar Office Manager - VP/GC & Legal - Ali Bin Ali

jobs in qatar Office Manager - VP/GC & Legal - Ali Bin Ali

The role individually contributes to achieving the department's short term and mid-term goals by creating and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. In addition, this role will provide a high levels of administrative support to the vice president/General Counsel (VP/GC) and supervising all administrative staff within the legal department.


Key Responsibilities:



  • Manage calendar pertaining to the VP/GC's relevant appointments, deadlines and other schedules to ensure up to date changes on regular basis.

  • Provide general support to legal office visitors.

  • Participate in meetings and takes minutes of meeting and ensure the key points are properly captures and communicated to the concerned parties.

  • Draft correspondences and other documents required by the VP/GC and legal counsels.

  • Interacts with external customers for document transmittal, follow up and coordination.

  • Managing office expenditure and budgets.

  • The point of contact for all legal inquiries and requests.

  • Address all employees' queries regarding legal office management.

  • Follow up with the concerned legal counsel on the new updates of government regulations and laws. Ensure the full compliance of the legal accordingly.

  • Maintain and ensure that all legal information/records/cases/projects are maintained and tracked at all times.

  • Support the legal counsels in interacting with clients.

  • Carries out legal researches and investigations in support to the legal counsels.

  • Provide legal update to all departments and divisions.

  • Organize the office layout and manage the supply of stationery and equipment

  • Plan in-house or off-site activities, like parties, celebrations and conferences

  • Follow up and manage the relationship with local and international law firms and other service providers.

  • Act as project coordinator for all projects (locally & internationally).

  • Participate in monitoring and coordinate the legal compliance activities and follow up on the implementation of the legal compliance and group governance policies and report any discrepancies to the VP/GC.

  • Managing the administrative team in the legal department and organization the office operations and procedures.

  • Liaise with the HR on development and the legal administrative team and keep them updates with recent skill set.

  • Managing and implementing all administrative systems (e.g. Archiving system, legal shared folder, Tracking log file)

  • Identifies needs and improve opportunities and provide recommendation to the legal counsels to ensure proper data management system of the contracts.

  • Gather and analyzes data from multiple sources to provide insights and proper information to legal counsels on the various contracts and documents that should be looked at in conjunction.

  • Other duties may be deemed necessary and required by the VP/GC.

Job Details

Posted Date: 2025-03-10
Job Location: Qatar - Doha
Job Role: Administration
Company Industry: Retail & Wholesale

Preferred Candidate

Career Level: Mid Career
Gender: Female
Degree: Bachelor's degree

Office Manager - VP/GC & Legal - Ali Bin Ali
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